PARTIAL PLANNING
On-Site Expertise (14 hours): We'll be there throughout your wedding day, managing every detail for a seamless celebration.
Complimentary Rehearsal Coordination (1 hour): Relax knowing your rehearsal will be expertly led and efficient.
Dedicated Planning Team:
Lead Planner: Your primary point of contact, overseeing all logistics and details.
Assistant Coordinator: Provide additional support and ensure meticulous execution.
Elevated Design:
We'll create floor plans and design an overall event layout that maximizes your chosen venue's potential.
We'll facilitate a collaborative session with your chosen vendor, where you can review and adjust a mock-up of your rental and décor table in person.
Streamlined Communication: Stay connected with unlimited calls, texts, and emails (subject to availability).
Focused Meetings (4 in-person): We'll schedule efficient in-person meetings to discuss key aspects.
Vendor Management: Let us handle the vendor selection process:
Vendor Sourcing & Selection: We'll research, manage, and book vendors within 6 chosen categories.
Contract Review & Referrals: We'll evaluate existing contracts and provide trusted vendor recommendations.
Vendor Meetings (Availability-Based): We'll attend vendor meetings to ensure clear communication and alignment.
Tastings & Coordination: Enjoy stress-free tastings (cake, caterer, bar, etc.) with our assistance.
Logistics & Additional Support:
Transportation Coordination: We'll help you schedule transportation for your wedding day.
Creative Brainstorming: We'll collaborate with you to develop ideas for favors, seating charts, exits, and table settings.
Beauty Coordination: We'll assist with scheduling hair and makeup appointments.
Detailed Plan & Assistance:
Timeline & Diagrams: We'll create a clear and concise plan for your wedding day, ensuring smooth flow.
Errand Assistance (Up to 2 Hours): We'll help you run wedding-related errands, taking some tasks off your plate.
...and everything included in the Wedding Concierge (see below) for a truly stress-free experience.
This package provides expert guidance and support to ensure a flawlessly executed wedding day, allowing you to relax and enjoy every moment.
Here's what you get:
THE Wedding Concierge
List of Services included in all Collections
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Kick-Off Meeting: We'll get to know you and your vision during this initial consultation.
Unlimited Communication: Stay connected throughout planning with calls, texts, and emails.
Client Portal: Access all your wedding documents and resources in one convenient location.
Vendor Expertise: Benefit from our preferred vendor list and helpful planning resources.
Expert Feedback: Receive honest feedback and guidance to make informed decisions.
Venue Collaboration: Coordinate a final venue walkthrough with reception staff.
Vendor Management: We'll collect necessary documents (COIs, arrival times, contracts) from all vendors.
Financial Management: We'll handle final vendor payments and gratuities.
Pre-Wedding Meetings: We'll meet with venue staff and catering managers.
Project Management: Stay organized with a detailed month-to-month checklist.
Rehearsal Coordination: We'll lead and manage your ceremony rehearsal (1 hour).
Detailed Timeline & Diagrams: We'll create a clear master timeline and review diagrams for seamless execution.
Creative Brainstorming: We'll collaborate on ideas for favors, seating charts, and a grand exit.
Reception Touches: We'll help design and manage production of seated reception items (menus, place cards, napkins, etc.).
Guest Management: We'll provide final guest count and manage special requests (top tier cake, dietary restrictions, etc.).
Vendor Communication: We'll handle vendor questions, concerns, and details during the week leading up to your wedding.
Vendor Information Dissemination: All vendors will receive a copy of the wedding timeline, diagrams, and important information by the week before the wedding.
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Day of Coordination & Assistant: A dedicated planner and assistant will be by your side throughout the day, managing every detail.
Bustle Assistance: We'll expertly handle bustling your wedding gown for a smooth transition.
Pre-Ceremony Check: We'll verify your wedding license is signed and ensure both wedding rings are present.
Vendor Management: We'll oversee vendor setup and confirm their arrival, ensuring a seamless flow.
Bridal Party Support: We'll assist you, your partner, and the bridal party with any needs throughout the day.
Décor Setup (with limitations): We'll set up wedding décor not handled by specific vendors (excluding tasks requiring ladders, ironing, or installations).
Usher Guidance: We'll direct ushers with program and seating arrangements.
Wedding Party Cues: We'll line up and cue the wedding party for the ceremony, grand entrance, and all special events.
Floral Distribution: We'll distribute bouquets and boutonnières to the wedding party.
Vendor Liaison: We'll act as a point of contact between vendors, family members, and the wedding party, ensuring clear communication.
Gift Management: We'll collect any gifts received during the ceremony and reception.
Refreshments for the Couple: We'll arrange refreshments for your arrival at the reception.
Entertainment Coordination: We'll assist the band or DJ in coordinating special events.
Photo & Video Cues: We'll cue the photographer and videographer for important events, ensuring all details are captured.
Guest Flow & Direction: We'll direct guests to the ceremony, cocktail hour, and reception areas.
Important Cues: We'll cue you for all essential events throughout the day.
Regular Check-Ins: We'll check in with you throughout the night to ensure everything meets your expectations.
Cake Cutting Assistance: We'll demonstrate the proper cake-cutting technique for a seamless photo opportunity.
Event Orchestration: We'll flawlessly orchestrate your grand entrance, first dance, welcome toast, prayer/blessing, and more.
Banquet Staff Communication: We'll collaborate with banquet staff to guarantee everything runs smoothly.
Meal Management: We'll arrange for your meals throughout the day.
Favor Distribution: We'll handle distributing favors, light-up props, sparklers, etc., during dancing and the grand exit.
Last-Minute Management: We'll gracefully handle any last-minute vendor concerns.
Problem-Solving Expertise: We'll use our best judgment to address any unexpected issues that may arise.
Transportation Coordination: We'll ensure your getaway car and chauffeur are ready for the grand exit.
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Event Breakdown Coordination: We'll manage the breakdown of the event, ensuring everything is packed up and removed smoothly.
Cake Rental Return: We'll ensure the return of any rented cake items (plateaus, cake boards, etc.) to the baker.
Final Venue Walkthrough: We'll perform a final walk-through with the venue coordinator and a designated family member/representative to ensure no damages were made.
Bridal Suite Clearance: We'll make sure all personal and wedding items are taken from the bridal and groom suite.
Personal Décor Collection: We'll gather all your personal décor items and give them to a designated person for safekeeping or transport.
Vendor Thank Yous: On your behalf, we'll send personalized thank-you notes to all vendors who contributed to your special day.