MONTH OF COORDINATION

Kick-Off Meeting: We'll get to know you and your vision during this initial consultation.

Unlimited Communication: Stay connected throughout planning with calls, texts, and emails.

Client Portal: Access all your wedding documents and resources in one convenient location.

Vendor Expertise: Benefit from our preferred vendor list and helpful planning resources.

Expert Feedback: Receive honest feedback and guidance to make informed decisions.

Venue Collaboration: Coordinate a final venue walkthrough with reception staff.

Vendor Management: We'll collect necessary documents (COIs, arrival times, contracts) from all vendors.

Financial Management: We'll handle final vendor payments and gratuities.

Pre-Wedding Meetings: We'll meet with venue staff and catering managers.

Project Management: Stay organized with a detailed month-to-month checklist.

Rehearsal Coordination: We'll lead and manage your ceremony rehearsal (1 hour).

Detailed Timeline & Diagrams: We'll create a clear master timeline and review diagrams for seamless execution.

Creative Brainstorming: We'll collaborate on ideas for favors, seating charts, and a grand exit.

Reception Touches: We'll help design and manage production of seated reception items (menus, place cards, napkins, etc.).

Guest Management: We'll provide final guest count and manage special requests (top tier cake, dietary restrictions, etc.).

Vendor Communication: We'll handle vendor questions, concerns, and details during the week leading up to your wedding.

Vendor Information Dissemination: All vendors will receive a copy of the wedding timeline, diagrams, and important information by the week before the wedding.

Day of Coordination & Assistant: A dedicated planner and assistant will be by your side throughout the day, managing every detail.

Bustle Assistance: We'll expertly handle bustling your wedding gown for a smooth transition.

Pre-Ceremony Check: We'll verify your wedding license is signed and ensure both wedding rings are present.

Vendor Management: We'll oversee vendor setup and confirm their arrival, ensuring a seamless flow.

Bridal Party Support: We'll assist you, your partner, and the bridal party with any needs throughout the day.

Décor Setup (with limitations): We'll set up wedding décor not handled by specific vendors (excluding tasks requiring ladders, ironing, or installations).

Usher Guidance: We'll direct ushers with program and seating arrangements.

Wedding Party Cues: We'll line up and cue the wedding party for the ceremony, grand entrance, and all special events.

Floral Distribution: We'll distribute bouquets and boutonnières to the wedding party.

Vendor Liaison: We'll act as a point of contact between vendors, family members, and the wedding party, ensuring clear communication.

Gift Management: We'll collect any gifts received during the ceremony and reception.

Refreshments for the Couple: We'll arrange refreshments for your arrival at the reception.

Entertainment Coordination: We'll assist the band or DJ in coordinating special events.

Photo & Video Cues: We'll cue the photographer and videographer for important events, ensuring all details are captured.

Guest Flow & Direction: We'll direct guests to the ceremony, cocktail hour, and reception areas.

Important Cues: We'll cue you for all essential events throughout the day.

Regular Check-Ins: We'll check in with you throughout the night to ensure everything meets your expectations.

Cake Cutting Assistance: We'll demonstrate the proper cake-cutting technique for a seamless photo opportunity.

Event Orchestration: We'll flawlessly orchestrate your grand entrance, first dance, welcome toast, prayer/blessing, and more.

Banquet Staff Communication: We'll collaborate with banquet staff to guarantee everything runs smoothly.

Meal Management: We'll arrange for your meals throughout the day.

Favor Distribution: We'll handle distributing favors, light-up props, sparklers, etc., during dancing and the grand exit.

Last-Minute Management: We'll gracefully handle any last-minute vendor concerns.

Problem-Solving Expertise: We'll use our best judgment to address any unexpected issues that may arise.

Transportation Coordination: We'll ensure your getaway car and chauffeur are ready for the grand exit.

Event Breakdown Coordination: We'll manage the breakdown of the event, ensuring everything is packed up and removed smoothly.

Cake Rental Return: We'll ensure the return of any rented cake items (plateaus, cake boards, etc.) to the baker.

Final Venue Walkthrough: We'll perform a final walk-through with the venue coordinator and a designated family member/representative to ensure no damages were made.

Bridal Suite Clearance: We'll make sure all personal and wedding items are taken from the bridal and groom suite.

Personal Décor Collection: We'll gather all your personal décor items and give them to a designated person for safekeeping or transport.

Vendor Thank Yous: On your behalf, we'll send personalized thank-you notes to all vendors who contributed to your special day.